Smart DocumentsAviation Document Management Platform
Keep aviation manuals accurate, current, and audit-ready.
Smart Documents is purpose-built for the aviation document lifecycle: authoring, reviewing, approving, and distributing, with AI grounded in your regulations.
Already on Centrik 5? Smart Documents publishes straight into your Centrik Documents module — no user or document migration, and no new EFB approval.
See how it fits ›Grounded in the regulations you operate under — EASA, FAA, UK CAA, and more.
Keeping manuals current shouldn’t cost thousands of hours.
Aviation manuals take hundreds of hours a year to keep current. Multiple people contribute to each one, and every document is connected to others — and to the regulations — through a web of cross-references. Tracked changes get emailed around, versions get overwritten, and Lists of Effective Pages and Summaries of Changes are built by hand. Every handoff invites errors, and errors mean rework and compliance risk.
For a typical business jet operator, it adds up — several thousand hours a year on manual revisions alone. Smart Documents increases productivity by replacing that process with one aviation-native platform for the whole document lifecycle.
Streamline your documentation
Replace fragmented processes with a single platform that modernises how teams author, manage, and distribute aviation manuals, saving time and reducing compliance risk.
The complete toolset for aviation document management and compliance.
Document Authoring
Author manuals in a familiar Word-style editor built on strict aviation structure. Chapter-based editing handles very large manuals with enforced heading levels for consistency and compliance.
Compliance Artefacts
Tables of Contents, Lists of Effective Sections, Records of Revision, and Summaries of Change are automatically generated on export. No manual artefact creation at revision time.
Regulatory Reference Links
Link manual sections to regulations, with link-integrity monitoring. When a regulation changes, Smart Documents flags the sections that reference it for review.
Review & Approval
A configurable multi-step review and approval workflow runs inside the document. Every comment, decision, and change is tracked, and change requests are followed from request through incorporation.
AI Document Assistant
AI grounded in your manuals and your regulation library, never the open web. Every draft and suggestion goes through human review before it is incorporated.
Centrik Distribution
Publish natively into the Centrik Documents module for distribution, EFB access, and read-and-sign. No user or document migration, and no new EFB approval required.
Already on Centrik 5?
Author in Smart Documents. Distribute through Centrik.
Smart Documents publishes natively into the Centrik Documents module for distribution, EFB access, and read-and-sign. No user migration, no document migration, and no new EFB approval required. Your readers keep using the Centrik interface they already trust.
Why teams choose Smart Documents
Word-style editing for structured aviation documents.
A familiar editing experience anyone can use, producing structured, compliant manuals without specialist training.
Built-in aviation workflows.
Review, approval, change requests, and revision control built for how aviation organisations create and maintain their manuals.
AI grounded in aviation context.
Grounded in your regulations and your manuals, not the open web. Every suggestion is reviewed by a human before it’s applied. Included as standard.
Centrik-native reading and distribution.
Publish into Centrik for distribution, EFB access, and read-and-sign. For Centrik customers: no user or document migration, and no new EFB approval.
Unlimited users.
Pay based on the size of your operation, not seats. No per-user metering, no surprise add-ons.
One source of truth.
Every manual, version, and change lives in one platform. No stranded comments, no conflicting copies, no wondering which version is current.
Unlimited authors and readers. AI included.
Smart Documents pricing scales with the size of your operation, not the size of your team — no per-author fees, no per-reader fees. And it’s one price, not a menu of add-ons: the AI, advanced features, and SSO, all come as standard. Your documentation function can grow without your bill growing.
Talk to us about pricingFrequently Asked Questions (FAQ)
Everything you need to know about Smart Documents. Can’t find the answer you’re looking for? Contact our team.
Can we import our existing manuals?
Yes. Smart Documents supports PDF and Word import with high accuracy, so existing manuals can be converted without retyping.
How accurate is the conversion process?
Conversion accuracy is high, and we recommend review and verification of converted documents before publication.
Can we create custom templates for our organisation?
Yes. Custom templates — including cover pages, headers, and your branding — can be created and shared across your organisation, and TrustFlight configures these with you during implementation.
How does collaborative authoring work?
Multiple authors can view and comment on the same document simultaneously. Only one user can edit a given document at a time, keeping the process organised and conflict-free.
Can we customise the review and approval process?
Yes. Administrators configure the number of review steps and which roles act as reviewers and approvers.
What revision content is generated automatically?
Tables of Contents, Lists of Effective Sections, List of Effective Pages, Records of Revision, Summaries of Change and Compliance tables are generated on export — no hand-building at revision time. Summaries of Change are built from the detected differences between versions, with minor changes automatically excluded.
What happens when a regulation changes?
Manual sections can be linked to the regulations that govern them. When a linked regulation is updated, Smart Documents flags the sections that reference it for review before the next revision is published.
Which regulations are covered?
We maintain a core set of commonly used EASA, FAA, and other national authority regulations, with the full list available on request. Additional regulations can usually be added if you need them.
How current is the regulatory content?
The regulatory library is continuously updated. Updates are applied as soon as the official material — including executive decisions and amendments — is published; we don’t wait for consolidated versions.
How does the AI work, and is it appropriate for regulated content?
The AI Document Assistant is grounded in your manuals and a managed regulatory library — never the open web — and every suggestion goes through your configured review and approval workflow before it’s incorporated. We always recommend final review by your subject matter experts.
Is our data used to train the AI?
No. Customer data is never used to train, improve, or fine-tune AI models. That is both TrustFlight policy and a contractual requirement with every model provider.
Can we opt out of AI?
Yes. AI features are optional and require explicit signed consent. The core platform works fully without AI, and consent can be withdrawn at any time.
Where is the AI processed?
Inference is processed in the US, Canada, and Europe. Prompts and responses are not stored by the provider beyond the API request lifecycle.
We already use Centrik. Does our whole team need to learn to use Smart Documents?
No. Only document authors need Smart Documents training. Everyone else continues using the familiar Centrik interface for document access — no user migration and no new EFB approval.
What happens to our existing Centrik documents?
They remain exactly where they are and stay fully accessible. Smart Documents adds authoring for both new and existing documents.
Can readers access documents offline?
Yes. Readers can download documents for offline access through the mobile app, with changes syncing when they reconnect.
How is Smart Documents priced?
A set annual fee based on the size of your operation (for example: tails for aircraft operators, bays for MROs), with unlimited authors and readers and AI included. Contact us for a quote.
Is there a limit on authors or readers?
No. Smart Documents has no per-user fees and no per-user metering — your documentation team can grow without your bill growing.
See Smart Documents for yourself.
Book a demo with the Smart Documents team and see the full lifecycle — authoring, review, approval, and distribution — on documents like yours.
